Privacy Policy
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data, by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession.
The processing of personal data is governed by The UK Data Protection Act 2018 and the UK General Data Protection Regulation (Data Protection Law)
2. Who are we?
The Trustees of West Leigh Baptist Church (WLBC) are the Data Controller.
The Trustees of West Leigh Baptist Church (WLBC) comply with their responsibility obligations under “Data Protection Law” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.
3. How do we process your personal data?
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of our members, congregation and the general public;
• To manage the activities and records of Children and Youth, including but not limited to Safeguarding processes and records.
• To administer membership records;
• To fundraise and promote the interests of the WLBC;
• To manage our employees and volunteers;
• To maintain our own accounts and records, including, but not limited to, the processing of gift aid applications;
• To administer premises bookings
• To inform you of news, events, activities and services running at WLBC.
4. What is the legal basis for processing your personal data?
• Consent of the Data Subject so that we can keep you informed about news, events, activities and services relating to WLBC and the wider Baptist Organisation.
• Processing is necessary for carrying out legal obligations which include but are not limited to, Safeguarding, Gift Aid or under employment, social security or social protection law, or a collective agreement.
• Processing is necessary for the negotiation or performance of a contract with the Data Subject/Organisation (i.e. including bookings).
5. Sharing your personal data
Your personal data will only be shared with other members of the church in order to carry out a service to you or other church members or for purposes connected with the church. We will only share your data with third parties when there is a lawful basis to do so, i.e. a requirement of law, or in the fulfilment of a contract.
6. How long do we keep your personal data?
We keep data in accordance with the WLBC Retention Policy, a copy of which can be obtained by contacting the information Officer, see contact us for details.
7. Your rights and your personal data
Unless subject to an exemption under “Data Protection Law”, you have the following rights with respect to
your personal data which the Data Controller holds –
• The right to request a copy of your personal data;
• The right to request that any personal data is corrected, if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the purposes that it was collected;
• The right to withdraw your consent to the processing at any time;
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another controller, (known as the right to data portability);
• The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data.
8. Further processing
If we wish to use your personal data for a new purpose, not deemed to be covered by either the notice given at the time of collection, this Privacy Policy, or by a requirement of Law, then, if we consider it to be a substantial change of use, we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the WLBC Information Officer – information.officer@wlbc.org.uk
If you are unhappy with our response then you can can contact the Information Commissioners Office see
https://ico.org.uk/global/contact-us/email/ for more details
Published March 2026